Outsourcing tasks to a virtual assistant, or VA, has been around for decades, and has become a reliable strategy to increase the productivity of a business.
These days, different types of industries have discovered the worth of virtual assistants to maximize their efficiency. Outsourcing in the real estate industry, for example, has become a valuable tool for securing leads and keeping clients happy.
What Does a Real Estate Virtual Assistant Do?
While many internet-savvy real estate professionals know what a Virtual Assistant is or what do they do, I know a lot of folks who are just starting to ride the interwebs hype train. This section is for them.
Virtual assistants help businesses in different types of industries by lifting a massive amount of workload involved in running a business. You can have them do various tasks, like managing your social media, handle your accounting, answer emails, and many more.
Additionally, more often than not, virtual assistants live in different parts of the world. You can use this to your advantage and have them work on some tasks while you sleep, basically turning your business into a 24/7 operation! However, you can also have them work on your time zone and be on your beck and call at any time of the day.
If you hire a real estate virtual assistant that lives in a different part of the world, you can have them work on some tasks while you sleep, basically turning your business into a 24/7 operation!Click To Tweet
Now, if there’s one thing you must know about virtual assistants is that they have different sets of skills that allow them to specialize in specific industries. There are dropshipping VAs, online marketing VAs, law firm VAs, and many more. This leads us to the question:
As a real estate professional, what are the things that you can have a real estate virtual assistant do?
Tasks That a Real Estate VA Can Do
For a real estate business, it is vital to have someone reliable to handle clerical work, manage clients, and organize schedules. Just like any actual, physical assistant, a virtual assistant can do just about anything they do — probably even more, including the tasks below.
Research is one of the most important tasks in the real estate industry and it must be done on a regular basis. It is, however, rather time-consuming. You could be preparing for a client meeting, but instead, you still have to analyze numerous information like rate of migration, lending rates, developments, and other real estate fundamentals.
Luckily, having the right VA can lessen the hours of reading nauseating information and just give you a report about whatever research points that you actually need.
These research points may include:
- Finding the ownership of a property and deed type
- Checking out establishments within a property’s vicinity
- Looking for properties with good pricing and upside potential
2. Data Entry
Imagine having to type or update all the names, addresses, emails, status reports, and other vital information about your clients. This may seem like a meager task, but it can also take a lot of your time. With a VA at your disposal, you can simply outsource this tedious yet very much important task and have it ready and organized in a spreadsheet.
3. Basic Bookkeeping
Keeping track of income and expenses is valuable in running a business. Otherwise, it will be difficult to evaluate your current financial performance, which can prevent the business from growing.
While some real estate agents prefer to do their accounting themselves, basic bookkeeping is yet another task that a virtual assistant can lift off your shoulders. With a VA’s help, you can have instant access to all the important details regarding your financial status.
4. Spreadsheet Creation and Management
Spreadsheets and real estate are pretty much an inseparable couple. Who can you blame? Spreadsheets are the easiest way to organize numbers and other important data. However, like most of the tasks of a real estate agent, spreadsheets take a chunk of time before one can finish doing it. Fortunately, spreadsheet creation and management is a skill that almost, if not all, virtual assistants possess.
5. Cold Calling
Cold calling requires some skill in speaking, but it is also quite boring. However infamous, it is still used as one of the marketing strategies to help gain more prospective clients that may want to purchase a property. You can give a list of numbers to call to your VA and have this task removed from your plate.
6. Managing and Organizing Agreements or Contracts
Whether physical or digital contracts, every person in the real estate industry knows that it is the most vital piece that can make or break a sale. Additionally, one of your clients may lose their copy and ask you for another. Hence, the last thing you need is losing a contract or forgetting where you saved it — something that can be avoided when you have a VA work for you.
7. Setting and Organizing Appointments
Setting your appointments yourself is not difficult. It can, however, get confusing when you have to think about other equally important things. Moreover, you’ll never know when client meeting requests would come banging on the door, so having an organized appointment schedule is also vital.
Now, since this is an easy task, you can expect a virtual assistant to handle setting and organizing appointments for you. With their help, you don’t have to worry about confusing one meeting after another (or even think about your schedule for the month – see #8) Plus, being on time for each of your meetings can help you get more referrals.
8. Calendar Management
Apart from client appointments, you will still have other things that you need to squeeze in to your schedule. Your job isn’t the only thing that you have to deal with. Can you make it to your dentist appointment at nine? Or do you have to go to a friend’s house for a going away party? Being in the real estate industry by itself already means running on a tight schedule, what more if you add other things in your life?
Hence, having a VA manage your calendar will not only help your punctuality with your clients, but also help you have time for the other aspects of your life.
9. Creating Letters or Emails
Taking the time to sit down and write a decent email can take an hour, depending on what you have to write about. Moreover, you may also have to attach some documents that you need to send to your client, so you’ll also have to look for the files before you ca